garajiz● Free template
Vehicle handover form: hand it back the way you got it.
The delivery document for a car leaving the shop. Mileage, fuel and damage at check-in and at delivery side by side; replaced parts, old parts returned, items returned, warranty and payment status on one page. If someone else is collecting the car, their details are on record too.
01 Contents
What's on the form?
- Person collecting — approval details if it isn't the owner
- Check-in ↔ delivery comparison — mileage, fuel, damage, warning lights
- Work carried out
- Replaced parts — old part shown / returned / not wanted
- Items returned — keys, registration, spare wheel, jack, mats
- Warranty — labour and parts, months / mileage
- Payment status — in full, partial, on credit
- Next service recommendation and delivery sign-off
02 Usage
How to fill it in
- Have the vehicle check-in form to handWrite the check-in mileage and fuel in the comparison table.
- Record the moment of deliveryMark the delivery mileage, fuel and damage together with the customer.
- Hand over parts and itemsShow or return the old parts; tick keys and items one by one.
- Get the signatureWrite the warranty and payment status and have the person collecting sign.
● Your phone instead of paper
Don't print this form again for every car.
With Garajiz the same details are saved from your phone with photos; customer approval comes from a link and the record never gets lost. 14 days free, no card needed.
03 Questions
Frequently asked.
Why does a vehicle handover form matter?
It documents that you returned the car in the condition you received it. It's a record against claims about damage, fuel or missing items after delivery.
Do old parts have to be given to the customer?
The form has options for shown, returned or not wanted by the customer; tick whichever happened.
What if someone else collects the car?
Write the name and phone of the person collecting it, and tick how the owner's approval was obtained (in writing / by phone, time).
Can I do the handover form digitally?
Today Garajiz records the delivery mileage on the work order. Delivery with photos and customer delivery sign-off are coming in the next release; until then you can use this form.
04 Other templates
Vehicle check-in form
Work order form
Repair quote form
Scheduled maintenance checklist