garajiz● Free template
Repair quote form: free PDF template.
A ready-made form for giving customers a written price. Parts and labour items, part type (original, equivalent, used), warranty, estimated time, the quote's validity period and customer approval on one page. It heads off the “you told me a different price” dispute.
01 Contents
What's on the form?
- Quote no., date, validity period
- Customer / company and vehicle details
- Findings and work to be done
- 10 rows of quote items — type, description, quantity, unit price, amount
- Part type column — original (O), equivalent (E), used (U)
- Conditions — estimated time, delivery date, labour and parts warranty, payment
- Additional fault clause — separate approval for extra work found during disassembly
- Customer approval — all, partial (row numbers) or rejected
02 Usage
How to fill it in
- Prepare it after diagnosisDon't give a price before inspecting the car; write down what you found.
- Write the items and part typeLet the customer know up front whether it's original or equivalent; no argument about price differences.
- Fill in the conditionsPut the warranty period, delivery date and the quote's validity in writing.
- Get approval, then startHave the customer tick all or which rows they approve, and sign.
● Paper and digital
This is how the same work order comes out of Garajiz.
You write the items on your phone; the total, VAT, a tracking link with QR and a work order / quote PDF with your IBAN are created automatically. The customer approves from a link.
● Your phone instead of paper
Don't print this form again for every car.
With Garajiz the same details are saved from your phone with photos; customer approval comes from a link and the record never gets lost. 14 days free, no card needed.
03 Questions
Frequently asked.
Why should a repair quote be given in writing?
A written quote makes the price, the part type and the conditions clear. It prevents a later “we never agreed this price” dispute.
How long should a quote be valid?
It's kept short because parts prices change often; many shops write a few days to two weeks. You write the period in the field on the form.
What's the difference between a quote and a work order?
A quote is the price offered to the customer; a work order is the instruction given to the technician and the record of the approved job. In Garajiz both move forward on the same record.
Can I send the quote from my phone?
Yes. In Garajiz the quote PDF is created automatically, it goes to the customer by link and the customer approves from the link; try it free for 14 days.
04 Other templates
Vehicle check-in form
Work order form
Vehicle handover form
Scheduled maintenance checklist