garajiz● Free template
Work order form: free auto repair template (PDF).
A ready-made work order form for auto repair shops. Customer and vehicle details, complaint, diagnosis, parts and labour items, total and customer approval on one page. Print it, add your shop's name and start using it.
01 Contents
What's on the form?
- Work order no., date, estimated delivery
- Customer and vehicle — name, phone, plate, make/model, mileage, VIN, check-in no.
- Complaint and diagnosis — a separate field for the work to be done
- 12 rows of parts and labour — type, description, quantity, unit price, amount
- Subtotal, discount, VAT, grand total
- Customer approval — I approve / I reject / approved by phone
- Technician and quality check — who did the work and who checked it
- Payment — cash, card, bank transfer, on credit
02 Usage
How to fill it in
- Open it after check-inWrite the check-in form number on the work order so the two documents are linked.
- Write the diagnosis and itemsWrite parts and labour on separate rows; calculate the total and VAT.
- Get the customer's approvalDon't start without approval; if you got approval by phone, note the person and the time.
- Close it when the job is doneTick the technician and quality check signatures and the payment method.
● Paper and digital
This is how the same work order comes out of Garajiz.
You write the items on your phone; the total, VAT, a tracking link with QR and a work order / quote PDF with your IBAN are created automatically. The customer approves from a link.
● Your phone instead of paper
Don't print this form again for every car.
With Garajiz the same details are saved from your phone with photos; customer approval comes from a link and the record never gets lost. 14 days free, no card needed.
03 Questions
Frequently asked.
What is a work order form?
A document that puts in writing the work to be done at the shop, the parts and labour to be used, the price and the customer's approval. It serves both as instructions for the technician and as an agreement with the customer.
Can I modify this work order form?
Yes. You can add your shop's name and logo to the PDF and make copies; use is free.
Are a work order and an invoice the same thing?
No. A work order records the work to be done and the approval; an invoice is the financial document for the sale and is issued separately.
Can I open a work order from my phone?
Yes. With Garajiz the work order is opened from your phone, the quote goes to the customer by link and the customer approves from the link; try it free for 14 days.
04 Other templates
Vehicle check-in form
Repair quote form
Vehicle handover form
Scheduled maintenance checklist